Data Protection

Latest Update: October 15, 2018

The Wissenschaftskolleg ensures the greatest possible protection of personal data, in accordance with the Bundesdatenschutzgesetz and Telemediengesetz (German Federal Data Protection Act and the German Telemedia Act).

Visitors’ personal data are collected and processed solely to the extent described in this data protection declaration.

Which data are collected and for what purpose?

Avoiding and solving technical problems

When you visit the Wissenschaftskolleg’s website, your browser automatically sends information to the Wissenschaftskolleg’s web server. This information is saved in a log file, stored there for a period of 2 months, and then erased. We need and process this information solely to enable us to ensure a smooth connection and to solve any technical problems. The data involved are:

  • Date and time of the visit
  • Kind and version of the browser
  • Operating system
  • URL of the websites visited earlier, if they are linked to us
  • Requested domain/resource
  • Domain name of the requesting Internet service provider
  • Report of successful data access
  • Search term if a search machine is used

Event registration

If you use our contact form to register for an event, we save your name and your e-mail address to process your request. We use these data solely in the framework of your registration: after the event is held, your data will be erased. If you desire, we will be glad to add you to our event mailing list, but this is not done automatically.

Web analysis

We also use the open source tool Matomo to statistically evaluate the use of the Wissenschaftskolleg’s website. With the aid of cookies and JavaScript, Matomo collects various information from your computer and transfers it to the web server of the Wissenschaftskolleg. The data collected are:

  • IP address, abbreviated for anonymity
  • Two Matomo cookies to distinguish different visitors
  • URLs previously visited, if they are linked to us
  • Name and version of the operating system
  • Name, version, and language setting of the browser

The result of the statistical evaluation of these data is anonymous. The Wissenschaftskolleg does not use the IP addresses to identify visitors.
You can use the Opt-Out Link below to veto the transmission of these data.




Cookies

When you log visit the Wissenschaftskolleg’s website, small text files called cookies will be deposited in your browser.

We use these cookies to make your visit to our website more attractive and to enable the use of certain functions: if you possess and use a login for our website, then a session cookie enables you to remain registered on our website for the duration of your browser session. When you close your browser, these cookies are erased. The web analysis service we use, Matomo (see above), also places cookies in your browser; these are erased when you end your browser session. The external services we use that place cookies in your browser are Twitter, Vimeo, and OpenStreetMap.

You can set your browser so that it informs you whenever cookies are to be emplaced and you can decide whether to accept them or to exclude the acceptance of cookies in certain cases or in general. Browsers differ in the way they administer cookie settings. The help menu of your browser will explain how you can change your cookie settings.

Using external services

Twitter

On the start page of the Wissenschaftskolleg’s website, we show the Twitter timeline of the Wissenschaftskolleg’s account (“Embedded User Timeline”). The embedded timeline is offered by Twitter Inc., 795 Folsom St., Suite 600, San Francisco, CA 94107, USA. It serves to provide information on the current events and happenings at the Wissenschaftskolleg, on its Fellows, and on associated institutions. To present the Tweets, a connection is established between your browser and the Twitter servers. The Wissenschaftskolleg has no influence on these connections and the further processing of your data by Twitter Inc. More information on Twitter’s dealings with your data can be found in the Twitter data protection guideline.

Vimeo

To play videos on the Wissenschaftskolleg’s website, the Wissenschaftskolleg uses embedded videos from the video streaming service Vimeo, Inc., 555 West 18th Street New York, New York 10011. You can recognize such embedded videos by the Vimeo logo on our page. When you call up a page with an embedded video, a connection is established between your browser and the Vimeo servers. The Wissenschaftskolleg has no influence on these connections and the further processing of your data by Vimeo Inc. More information on Vimeo’s dealings with your data can be found in data protection declaration of Vimeo.

Open Street Map

To ease your arrival, we use the service OpenStreetMap, which is provided by the OpenStreetMap Foundation, 132 Maney Hill Road, Sutton Coldfield, West Midlands B72 1JU, United Kingdom. To depict the map, your browser establishes a connection with the OSMF’s servers. The Wissenschaftskolleg has no influence on these connections or on the further processing of your data by the OSMF. More information on the OSMF’s dealings with your data can be found in the data protection declaration of the OSMF.

Data security

To protect the security of your data during transmission, we use an encrypting procedure in accordance with the state of the technology, including SSL (Secure Socket Layer).

We take technical and organizational measures to secure our website and other systems against the loss, destruction, access, alteration, or dissemination of your data by unauthorized persons.

Use of contact data

Contact data stored in the Wissenschaftskolleg’s address databank are used on the basis of justified interest in accordance with Article 6 Paragraph 1 f) DSGVO to provide information on the Wissenschaftskolleg’s activities, publications, and current events.

Please inform us with an e-mail to datenschutz(at)wiko-berlin.de if in the future you want to receive no further

  • information
  • and/or publications
  • and/or invitations.

We also point out your right to information, correction, limitation of data processing, erasure, data release, objection, and to lodge a complaint with the responsible supervisory authority for data protection.

Providing data to third parties

There is no unauthorized provision of personal data to third parties.

The website of the Wissenschaftskolleg and the web analysis service Matomo, the address administration, the e-mail system, and all other connected systems are hosted on the Wissenschaftskolleg’s servers.

Technical and organizational measures

The Wissenschaftskolleg makes every effort to implement in its area of responsibility the technical and organizational measures called for in Article 32 DS-GVO in such a way that these fulfill the specific demands of data protection. Developing these measures is a continual process.

Links to external websites

The Wissenschaftskolleg’s website has links to the websites of other providers that are not connected with us. The Wissenschaftskolleg cannot influence whether clicking these links transmits data to third parties and bears no liability.

Your rights

You have the following rights:

  • in accordance with Art. 15 DSGVO, to the degree specified therein, to demand information from us about the personal data we have processed;
  • in accordance with Art. 16 DSGVO, to demand the prompt correction of inaccurate or incomplete personal data we have stored on you;
  • in accordance with Art. 17 DSGVO, to demand the erasure of the personal data we have stored on you;
  • in accordance with Art. 18 DSGVO, to demand the limitation of the processing of your personal data;
  • in accordance with Art. 20 DSGVO, to demand receipt, in a structured, customary, and machine-readable format, of the personal data that you have presented us or to demand that it be transmitted to another responsible party;
  • in accordance with Art. 77 DSGVO, to lodge a complaint with a supervisory authority.

If you have questions on the collection, processing, or use of your personal data, or if you want information about, corrections to, or limitations on the processing of your data, feel free to contact us at any time via e-mail at datenschutz(at)wiko-berlin.de.

Changes to our data protection policy

We reserve the right to adapt this data protection declaration so that it always corresponds to the current legal requirements or to alter our offering, for example if we introduce new services. For your renewed visit, the new data protection declaration applies.

Contact data of the responsible parties

Responsible in the sense of the EU General Data Protection Regulation and other, national data protection laws and other data protection legal stipulations is the

Wissenschaftskolleg zu Berlin
Wallotstr. 19
D-14193 Berlin
Telefon: +49 (30) 89001-0

E-Mail: datenschutz(at)wiko-berlin.de
Kontakt: https://www.wiko-berlin.de/kontakt
Internet: https://www.wiko-berlin.de