Privacy

Latest Update: July 2019

The Wissenschaftskolleg zu Berlin e.V. – Institute for Advanced Study Berlin, Wallotstraße 19, 14193 Berlin (the "Wissenschaftskolleg" or "we") operates the Website, which is accessible under www.wiko-berlin.de and its subdomains (the "Site"). In this privacy policy, we wish to inform you about any processing of personal data when you browse on or use the features and functions of our Site. With this privacy policy we also fulfil our obligation to inform data subjects pursuant to the General “Data Protection Regulation” and the Federal Data Privacy Law (the Bundesdatenschutzgesetz, “BDSG”).

Visitors’ personal data are collected and processed solely to the extent described in this data protection declaration.

Which data are collected and for what purpose?

Avoiding and solving technical problems

When you visit our Site, your browser automatically sends information to the Wissenschaftskolleg’s web server. This information is saved in a log file, stored there for a period of 2 months, and then deleted. We process this information to ensure a steady and reliable connection between you and our Site and to solve any technical problems. The data involved are:

  • Your IP address
  • Date and time of the visit
  • Kind and version of the browser
  • Operating system
  • URL of the websites visited earlier, if they are linked to us
  • Requested domain/resource
  • Domain name of the requesting Internet service provider
  • Report of successful data access
  • Search term if a search machine is used

The aforementioned purposes also constitute the legitimate interests we pursue with processing the data (Art. 6 par. 1 lit. f) GDPR).

Event registration and Email

If you use our contact form to register for an event, we store your name and your email address to process your request. We use these data solely for the purposes of your registration and your attending of our event. After the event, your data will be deleted. Legal basis for such processing is Art. 6 par. 1 lit. b) GDPR.

We provide you with the possibility to join our event mailing list. However, in this case we will ask you for your informed consent to send you information via email. We will retain and process your data for such purposes until you withdraw your consent. Any processing for such purposes has its legal ground in Art. 6 par. 1 lit. a) GDPR.

You have the right to revoke your consent for the future at any time, for example by writing us an email to datenschutz(at)wiko-berlin.de.

Web Analysis

We also use the open source tool Matomo to statistically evaluate the use of the Wissenschaftskolleg’s website. With the aid of cookies and JavaScript, Matomo collects various information from your computer and transfers it to the web server of the Wissenschaftskolleg. The data collected are:

  • IP address, abbreviated for anonymity
  • Two Matomo cookies to distinguish different visitors
  • URLs previously visited, if they are linked to us
  • Name and version of the operating system
  • Name, version, and language setting of the browser

The result of the statistical evaluation of these data is anonymous. The Wissenschaftskolleg does not use the IP addresses to identify visitors.
You can use the Opt-Out Link below to veto the transmission of these data.




Cookies

When you visit the Wissenschaftskolleg’s website, we will store small text files called cookies on your device.

We use cookies to make your visit on our site more enjoyable and to provide you with certain functions: if you use our login feature, a session cookie will allow you to remain logged in for the respective browser session. When you close your browser, these cookies will be erased automatically. The web analysis service we use, Matomo (see above), also stores cookies on your device; these are also deleted when you terminate your browser session. The external services we use that place cookies in your browser are Twitter, Vimeo, and OpenStreetMap.

You can set the respective options on your device to accept or reject cookies generally or to be asked in each specific case. Browsers differ in the way they administer cookie settings. The help menu of your browser will explain how you can change your cookie settings.

Using external services

Twitter

On the landing page of the Wissenschaftskolleg’s Site, we provide you with a Twitter timeline of the Wissenschaftskolleg’s Twitter account (“Embedded User Timeline”). The embedded timeline is a service offered by Twitter Inc., 795 Folsom St., Suite 600, San Francisco, CA 94107, USA. It provides you with information on the current events and happenings at the Wissenschaftskolleg, on its fellows, and on associated institutions.

In order to show you the Tweets, Twitter will establish a connection between your browser and its servers. [We activated the Do-Not-Track-Option of the plug-in, so that according to Twitter none of the data transmitted will be processed to provide personalized services. Regardless, the Wissenschaftskolleg has no influence on these connections and the further processing of your data by Twitter Inc. Insofar as personal data is processed, it has its legal ground in our legitimate interest to provide you with a feed of our most recent Tweets. For more information on how Twitter processes your personal data  please refer to https://help.twitter.com/en/twitter-for-websites-ads-info-and-privacy and the Twitter data protection guideline.

You also can actively choose how and for what purposes Twitter is allowed to process your personal data for providing personalized services to you. You can set the relevant options and object to such processing under the following address:

https://twitter.com/personalization (Opt-Out)

Twitter processes personal data in the US, hence, in a third country outside of the EU. However, an adequate level of protection is ensured since Twitter is certified under the EU-US-Privacy Shield https://www.privacyshield.gov/.

Vimeo

To play videos on the Wissenschaftskolleg’s website, the Wissenschaftskolleg uses services of the video streaming service Vimeo Inc., 555 West 18th Street New York, New York 10011. You may recognize such embedded videos by the Vimeo logo on our page. Generally, we use preview images on our Site that are hosted on our own servers as a first step. If you click on such an image you will be directed onto a separate page where the plug in and the video is implemented. When you access such a page with an embedded video, Vimeo establishes a connection between your device and its servers. Additionally, Vimeo will store cookies on your device, which are required to provide you with the functions of Vimeo’s video player. The Wissenschaftskolleg has no influence on these connections and the further processing of your data by Vimeo Inc. If and insofar as personal data is processed, the legal grounds for such processing is our legitimate interest in providing you with the functions of the Vimeo player and to include videos on our Site (Art. 6 par. 1 lit. f) GDPR).  For more information on how Vimeo processes your personal data, please refer to Vimeo’s privacy policy.

Vimeo processes personal data in the US, hence, in a third country outside of the EU. However, an adequate level of protection is ensured since Vimeo is certified under the EU-US-Privacy Shield https://www.privacyshield.gov/.

Open Street Map

To help you find us, we use the service OpenStreetMap, which is provided by the OpenStreetMap Foundation, 132 Maney Hill Road, Sutton Coldfield, West Midlands B72 1JU, United Kingdom. To show you the map, your browser establishes a connection with the OSMF’s servers. The Wissenschaftskolleg has no influence on these connections or on the further processing of your data by the OSMF. If and insofar as personal data is processed for providing you with such services, it has its legal grounds in Art. 6 par. 1 lit. f) GDPR. The legitimate interest we pursue with such processing is providing you with an easy to use map service on our Site. For more information on the OSMF’s processing of  your data please refer to the privacy policy of the the privacy policy of the OSMF.

Data security

To ensure that your data is processed in a secure way during transmission, we use encryption  in accordance with the state of the technology, including SSL (Secure Socket Layer).

We implement technical and organizational measures to secure our Site and other systems against the loss, destruction, access, alteration, or dissemination of your data by unauthorized persons.

Providing data to third parties

We do not transfer personal data to third parties in a non-compliant way.

The website of the Wissenschaftskolleg and the web analysis service Matomo, the address management, the email system, and all other connected systems are hosted on the Wissenschaftskolleg’s servers. In certain cases we may use the help of external service providers (especially technical service providers).

Your rights

Insofar as the legal requirements are met you have the following rights:

  • in accordance with Art. 15 DSGVO, to the degree specified therein, to obtain access to the personal data we have processed;
  • in accordance with Art. 16 DSGVO, to demand the rectification of inaccurate or incomplete personal data we have stored on you;
  • in accordance with Art. 17 DSGVO, to demand the deletion of the personal data we have stored on you;
  • in accordance with Art. 18 DSGVO, to demand the restriction of the processing of your personal data;
  • in accordance with Art. 20 DSGVO, to demand receipt, in a structured, customary, and machine-readable format, of the personal data that you have presented us with or to demand that it be transmitted to another responsible party;
  • in accordance with Art. 77 DSGVO, to lodge a complaint with the competent supervisory authority, which in our case is the Berliner Beauftragte für Datenschutz und Informationsfreiheit, Friedrichstr. 19, 10969 Berlin.

Right to object pursuant Art. 21 GDPR:  You have the right, for reasons related to your particular situation, to object at any time to the processing of personal data concerning you, processing which is necessary for a legitimate interest on our part or to perform a task in the public interest or which is carried out in the exercise of official authority.

In that case, we shall no longer process the personal data unless we demonstrate compelling legitimate grounds for the processing, which override your interests, rights and freedoms or where the processing is necessary for the establishment, exercise or defence of legal claims.

If you have questions about the processing, of your personal data, or if you want to exercise your rights as a data subject, feel free to contact us at any time via email at dsb(at)wiko-berlin.de.

Obligation to provide personal data and automated decision making pursuant to Art. 22 GDPR

There is no no statutory or contractual requirement for you to provide us with personal data. However, without any data we may not be able to provide yout with our services. We do not use automated decision-making, including profiling, referred to in Article 22(1) and (4) GDPR.

Changes to our data protection policy

We will update this privacy policy from time to time, to be compliant with the most recent legal requirements or to update information on our processing of personal data, for example if we introduce new services. For your renewed visit, the new data protection declaration applies.

Contact data of the responsible parties

The processor pursuant to the GDPR and other, national data protection laws is the

Wissenschaftskolleg zu Berlin e.V. – Institute for Advanced Study

Wallotstr. 19
D-14193 Berlin

Phone: +49 (30) 89001-0

Email: datenschutz(at)wiko-berlin.de
Contact: https://www.wiko-berlin.de/en/contact/
Internet: https://www.wiko-berlin.de/

Our data protection officer is

Dr. Michael Funke

JBB Data Consult GmbH
Friedrichstraße 95
10117 Berlin

Email: dsb(at)wiko-berlin.de